Adobe Acrobat Tips

To “break apart” a large document that was already scanned.

 

Extracting Pages

You can extract pages from a PDF document and save them to a separate file. Be aware that when you extract a page from a PDF document, all comments, form fields, and links associated with the page content are also extracted. Bookmarks and articles associated with the pages, however, are not extracted.

 

To extract a page:

  1. Choose Document > Extract Pages
  2. Specify the range of pages to extract.
  3. To delete the pages from the document during the extraction process, select Delete Pages After Extracting. If you do not select this option, the extracted pages are copied to create a new file, but they still remain in the original document.
  4. Click OK. If you choose Delete Pages After Extracting, you need to click OK again to confirm the deletion. A new document is opened with the name Pages from <document_name.pdf>. At this point you can “Save As” the extracted pages.

To delete a page using the Delete Pages command:

  1. Choose Document > Delete Pages.
  2. Enter the page range to be deleted, and click OK. Click OK on the prompt dialog box for final acceptance.  You cannot delete all pages; at least one page must remain in the document.

To delete a page using a thumbnail:

  1. Select the page number box of the thumbnail or the thumbnail itself:
    • Select one thumbnail.
    • Shift-click to select a range of thumbnails. Ctrl-click (Windows) or Command-click (Mac OS) to toggle the selection of individual thumbnails.
    • Drag a rectangle around a grouping of thumbnails.
  2. Choose Edit > Delete (Windows) or Edit > Clear (Mac OS).
  3. Click OK on the prompt dialog box to accept the deletion.

To replace the contents of a page using the Replace command:

  1. Open the PDF document that contains pages you want to replace.
  2. Choose Document >Replace Pages.
  3. Select the document containing the replacement pages, and click Select.
  4. Under Original, enter the pages to be replaced in the original document.
  5. Under With Pages, enter the first page of the replacement page range. The last page is calculated based on the number of pages to be replaced in the original document. You can only replace the same number of pages.
  6. Click OK.

To replace a page using a thumbnail:

  1. Open two PDF documents.
  2. In the Thumbnails palette of the navigation pane, select the page number box of the thumbnail or thumbnails you want to use as replacement pages:
    • Select one thumbnail.
    • Shift-click to select multiple thumbnails. Ctrl-click (Windows) or Command-click (Mac OS) to toggle the selection of individual thumbnails.
    • Drag a rectangle around a grouping of thumbnails.
       
  3. Drag the selected thumbnails onto the Thumbnails palette of the target document.
  4. Position the cursor directly over the page number box of the thumbnail you want to replace.
  5. Release the mouse to replace the pages. The pages you selected in the first document replace the same number of pages in the second document, starting at the page number you selected to drop the new pages on.

To move or copy a PDF page within a document using a thumbnail:

  1. In the Thumbnails palette of the navigation pane, select one or more thumbnails to move.
  2. Do one of the following:
    • To move a thumbnail page, select and drag the page number box, or the thumbnail itself, to the new location. A page icon appears at the lower right of the cursor, and a bar appears to show the new position of the thumbnail. Release the mouse button when the bar is in the correct location. The thumbnail page is inserted at that point in the document, and the pages are renumbered.
    • To copy a thumbnail page, hold down Ctrl (Windows) or Option (Mac OS) as you drag. When copying a thumbnail page, the page icon at the lower right of the cursor contains a plus sign (+).

To move or copy a PDF page between documents using a thumbnail:

  1. Open both PDF documents, and display them side by side with their navigation panes showing the Thumbnails palette.
  2. Select one or more thumbnails.
  3. Do one of the following:
    • To copy a thumbnail page, drag it into the thumbnail area of the target document. A page icon containing a plus sign (+) appears at the lower right of the cursor, and a bar appears at the bottom or top when the thumbnails are in a single column, or to the left or right if more than one column of thumbnails is displayed. Release the mouse button when the black bar is in the correct location. The thumbnail page is copied into the document, and the pages are renumbered.
    • To move a thumbnail page, select the thumbnail and then hold down Ctrl (Windows) or Option (Mac OS) as you drag. The thumbnail page is inserted into the target document and deleted from the source document. The pages are renumbered.